- Free deposits and withdrawals
- Control your business spendings with a multi-user expense account
Briefly, Soldo is a multi-user expense management account that helps businesses manage and control their company’s expenses efficiently.
The account offers prepaid debit cards that companies can issue to employees to control and track their real-time spending. Seamless integration with major accounting softwares helps companies automate the accounting process to deal with expense reconciliation, thus reducing their workload.
Soldo is a solution that businesses of all sizes need if they’re facing challenges in managing their business expenditure and want to perform more efficiently in that area. It’s significantly essential for companies that have employees using the company’s expense account for business because it allows real-time tracking and control of their activity.
- Plans from €/£6/m
To track and manage your employees’ expenses, you can issue prepaid Mastercard debit cards to your staff and contractors. You have total control over the usage by the cardholder. You can set spending limits and change them when you see fit. Cardholders can use these cards for contactless card transactions subject to authentication requirements. Payment Services Directive (PSD2) covers how to manage these transactions under Strong Customer Authentication.
The Soldo platform tracks spending in real-time. When a cardholder incurs an expense, the app instantly notifies you with details about the spender, the nature of the payment, and the amount. For accounting purposes, the cardholder can use the app and take a snapshot of the receipt with their mobile phone as proof of payment. There’s no time-wasting in getting the receipt to the accounts department and then having it updated. The reconciliation process, which may have taken several days per month to complete, can now be done in hours. This system also makes the audit process more straightforward.
Custom Spending and Rules
You have total control over your employees’ expenses because you can set individual limits for each prepaid card and specify card usage rules. There’s also the added flexibility of creating daily, weekly, and monthly spending limits. You can allocate different expense amounts for each cardholder and change them when necessary. For instance, you can assign a budget for travelling, meals, and more. With Soldo’s mobile app, which works on Android and iOS, you can respond to urgent spending needs while on the move.
Accounting Software Integration
Soldo has seamless integration with all major accounting systems such as QuickBooks Online, Xero, and Netsuite, making expense reconciliation effortless. This feature allows transferring transaction data, including receipts and categories, to be quick and accurate with just one click. It’s a time and money saver because you no longer have to do the transfers manually, which is tedious and prone to errors. You can export your transaction data in different formats such as XLSX, CSV, QIF, and OFX, so it’s compatible with any accounting software. Soldo’s complete API connection with Xero means that you can transfer transactions automatically daily, keeping your accounting records up-to-date for timely reporting.
Besides uploading transactions in real-time, the mobile app allows cardholders to use their smartphone to capture a snapshot of the receipt. The system will automatically attach the image of the ticket to the transaction. The whole process takes a few clicks. This feature’s benefit is that there’s no need to keep track of physical receipts and match them with the right transaction. It also enables the accounting department to have updated records without waiting for employees to submit their claims. Timely and accurate reporting is essential for management purposes, so this Soldo benefit is invaluable.
Automatic Card Top-ups
Soldo allows you to automatically add funds to a card to ensure that the user doesn’t run out of money. This saves a great deal of time over doing this manually. You can set up the auto top-ups for each user from the web console. All you need to do is select the user, specify the company wallet the money will come from, and the card balance that will trigger the top-up. While this feature means that your users will not run out of funds, you can also set a limit to ensure the total transfers for a specified period.
Soldo Accounts and Fees
|Price per month||€/£6||€/£10||Custom|
|Free transfers to employee cards||✓||✓||✓|
|Integration with accounting software||✓||✓||✓|
|Attach receipts via whatsapp||✓||✓||✓|
|Automatic transfers to employee cards||✓||✓||✓|
|Custom onboarding and training||X||X||✓|
|Dedicated CS manager||X||X||✓|
|Dedicated support for custom integrations using APIs||X||X||✓|
Soldo is secure. Soldo Financial Services Ltd. has to follow strict compliance rules because the FCA regulates it under the Electronic Money Regulations 2011.
Your funds are safe under the UK Electronic Money Regulations 2017. They are independent of Soldo’s business assets. This security feature means that Soldo creditors cannot claim them.
Using the Soldo account abroad
Your Soldo card is accepted at over 30 million Mastercard outlets worldwide.
You can also use it at 1.5 million cash machines. Fees may apply for ATM transactions. Your virtual Soldo card has the same flexibility since most online merchants accept Mastercard®.
There are limits to your purchases and cash withdrawals to secure your funds. Soldo sets these restrictions so you won’t face a situation of being unable to buy what you need.
Soldo offers support via email and live chat. This service is available from Monday to Saturday from 09:00 to 18:00.
Soldo is a match for you if you have employees who use your business debit card regularly. If you are the only one responsible for corporate spending, then a regular bank account will suffice.
Does it cost your company time and money to manage your business expenses? If that’s the case, consider Soldo. It’ll help you perform the duties relating to expenditure reconciling and reporting with a few clicks.